{"id":24364,"date":"2024-12-02T17:05:58","date_gmt":"2024-12-02T14:05:58","guid":{"rendered":"https:\/\/insly.com\/en\/?page_id=24364"},"modified":"2025-01-06T12:54:12","modified_gmt":"2025-01-06T09:54:12","slug":"formflow-terms-and-conditions","status":"publish","type":"page","link":"https:\/\/insly.com\/en\/formflow-terms-and-conditions\/","title":{"rendered":"FormFlow Data and Security Policy Factsheet"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"24364\" class=\"elementor elementor-24364\" data-elementor-post-type=\"page\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-d7f32ed elementor-section-full_width elementor-section-height-default elementor-section-height-default\" data-id=\"d7f32ed\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-bae03db\" data-id=\"bae03db\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-43715e5 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"43715e5\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-b0fe269\" data-id=\"b0fe269\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-a7474ea elementor-widget elementor-widget-heading\" data-id=\"a7474ea\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">FormFlow Data and Security Policy Factsheet\n<\/h1>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-cf430fb elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"cf430fb\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-cfe9bd4\" data-id=\"cfe9bd4\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-855b870 elementor-widget elementor-widget-text-editor\" data-id=\"855b870\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<h2 style=\"text-align: justify;\">Introduction<\/h2>\n<p style=\"text-align: justify;\">At Insly, we prioritize privacy and security by adhering to the latest standards and compliance measures across infrastructure, processes, and product design.<\/p>\n<h2 style=\"text-align: justify;\">Data Privacy<\/h2>\n<p style=\"text-align: justify;\">Insly safeguards user privacy by strictly following applicable privacy laws. Insly is the data \u2018controller\u2019 of any information provided, ensuring it remains secure and confidential.<\/p>\n<h2 style=\"text-align: justify;\">Data Minimization and Anonymization<\/h2>\n<p style=\"text-align: justify;\">Only essential data is extracted to provide requested services, and any unnecessary Personally Identifiable Information (PII) is anonymized or discarded. Insly prioritizes privacy by limiting data collection to the minimum required for service delivery.<\/p>\n<h2 style=\"text-align: justify;\">Data Security Practices<\/h2>\n<p style=\"text-align: justify;\">To meet the highest standards in data security, Insly upholds the following principles:<\/p>\n<ul style=\"text-align: justify;\">\n<li>Strict data silos between tenants.<\/li>\n<li><span class=\"TextRun SCXW53953180 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW53953180 BCX0\" data-ccp-parastyle=\"List Bullet\">SOC 2 Type II certified identification and authentication layer.<\/span><\/span><\/li>\n<li>Role-Based Access Control (RBAC) to enforce least privilege access across all roles.<\/li>\n<li>Fully GDPR-compliant data processing and sub-processor practices.<\/li>\n<li>Agreements with AI providers to meet enterprise-grade privacy standards.<\/li>\n<\/ul>\n<h2 style=\"text-align: justify;\">Database-Level Data Security<\/h2>\n<ul style=\"text-align: justify;\">\n<li>Robust organization-based tenancy model keeps each client\u2019s data isolated and secure.<\/li>\n<li><span class=\"NormalTextRun SCXW180261152 BCX0\" data-ccp-parastyle=\"List Bullet\">Advanced database security with connection-level access control <\/span><span class=\"NormalTextRun SCXW180261152 BCX0\" data-ccp-parastyle=\"List Bullet\">maintains<\/span><span class=\"NormalTextRun SCXW180261152 BCX0\" data-ccp-parastyle=\"List Bullet\"> strict data silos across testing and production accounts.<\/span><\/li>\n<li>AES-256 encryption over TLS 1.3 for all network traffic ensures data confidentiality and protection.<\/li>\n<\/ul>\n<h2 style=\"text-align: justify;\">Access Control<\/h2>\n<ul style=\"text-align: justify;\">\n<li>Dynamic Role-Based Access Control (RBAC) adjusts to meet organizational requirements, offering multi-level permissions.<\/li>\n<li>Quarterly access audits and ad-hoc access reviews ensure adherence to the least privilege principle.<\/li>\n<li>SOC 2 Type II certified authentication for secure access.<\/li>\n<\/ul>\n<h2 style=\"text-align: justify;\">Purpose Limitation and Restricted Retention<\/h2>\n<p style=\"text-align: justify;\">Data collected is used solely for contracted purposes.<\/p>\n<h2 style=\"text-align: justify;\">Transparency in Data Use<\/h2>\n<p style=\"text-align: justify;\">Insly may use aggregated and anonymized data from extracted content to improve AI models or enhance service functionality. However, no individual data points are identifiable, maintaining complete confidentiality.<\/p>\n<h2 style=\"text-align: justify;\">Data Processing and File Handling agreements with LLM related service providers<\/h2>\n<ul style=\"text-align: justify;\">\n<li>Strict data handling agreements with LLM related service providers, mandating data deletion post-processing.<\/li>\n<li><span class=\"TextRun SCXW197294189 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW197294189 BCX0\" data-ccp-parastyle=\"List Bullet\">Regular assessments of tools, including offerings by Anthropic, OpenAI, MS Azure, for compliance with privacy regulations.<\/span><\/span><span class=\"EOP SCXW197294189 BCX0\" data-ccp-props=\"{&quot;335551550&quot;:6,&quot;335551620&quot;:6}\">\u00a0<\/span><\/li>\n<li><span class=\"NormalTextRun SCXW99949274 BCX0\" data-ccp-parastyle=\"List Bullet\">C<\/span><span class=\"NormalTextRun SCXW99949274 BCX0\" data-ccp-parastyle=\"List Bullet\">ustomizable<\/span><span class=\"NormalTextRun SCXW99949274 BCX0\" data-ccp-parastyle=\"List Bullet\"> document retention period, with AES-256 encryption securing all files at rest.<\/span><\/li>\n<\/ul>\n<h2 style=\"text-align: justify;\">Monitoring and Incident Response<\/h2>\n<ul style=\"text-align: justify;\">\n<li><span class=\"TextRun SCXW212789120 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW212789120 BCX0\" data-ccp-parastyle=\"List Bullet\">Real-time monitoring with expedited response mechanisms for critical incidents.<\/span><\/span><span class=\"EOP SCXW212789120 BCX0\" data-ccp-props=\"{&quot;335551550&quot;:6,&quot;335551620&quot;:6}\">\u00a0<\/span><\/li>\n<li>Regular training equips employees to handle sensitive data and recognize security risks.<\/li>\n<li>The response includes detection, containment, eradication, and recovery steps to mitigate any security incident.<\/li>\n<li>Incident response transparency: Clients are notified promptly of any data breach, including mitigation steps and timelines.<\/li>\n<\/ul>\n<h2 style=\"text-align: justify;\">Sub-Processor Transparency and Accountability<\/h2>\n<p style=\"text-align: justify;\">For transparency, Insly provides a list of all third-party sub-processors used in data processing upon request. Each processor follows strict security protocols to ensure data protection compliance.<\/p>\n<h2 style=\"text-align: justify;\">User Rights and Data Requests<\/h2>\n<p style=\"text-align: justify;\">Users have the right to access, correct, or delete their data. Requests can be submitted through Insly\u2019s contact channels, with responses within 30 days, subject to verification requirements.<\/p>\n<h2 style=\"text-align: justify;\">Compliance Certifications and Continuous Monitoring<\/h2>\n<p style=\"text-align: justify;\">Insly performs regular audits and penetration tests as part of ongoing security monitoring to maintain high security standards. Automated tools and processes for compliance verification are in place.<\/p>\n<h2 style=\"text-align: justify;\">Client-Specific Data Protection Options<\/h2>\n<p style=\"text-align: justify;\">Insly offers enhanced data protection measures upon request, including additional encryption and custom data deletion options for clients with specific regulatory needs.<\/p>\n<h2 style=\"text-align: justify;\">Contact Us<\/h2>\n<p style=\"text-align: justify;\">For detailed information or to report a security concern, contact us at: <a href=\"mailto:info@insly.com\" target=\"_blank\" rel=\"noopener\">info@insly.com<\/a><\/p>\n<p style=\"text-align: justify;\">\u00a0<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>FormFlow Data and Security Policy Factsheet Introduction At Insly, we prioritize privacy and security by adhering to the latest standards and compliance measures across infrastructure, processes, and product design. Data Privacy Insly safeguards user privacy by strictly following applicable privacy laws. 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Data Privacy Insly safeguards user privacy by strictly following applicable privacy laws. 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